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The new Quick Analysis tool can help both new and experienced users find options for working with selected data. Agree, these aren't very meaningful headings, especially for novices. Look to the new Flash Fill feature. Next, click the option you like to apply it to your data. The automation functionality provided by VBA made Excel a target for macro viruses.
Need to merge two sheets with similar data? Excel can do it. Need to do simple math? Need to combine information in multiple cells? If you encounter a situation where you need to manually update your data, you're probably missing out on a formula that can do it for you. Before spending hours and hours counting cells or copying and pasting data, look for a quick fix on Excel -- you'll likely find one. In the spirit of working more efficiently and avoiding tedious, manual work, here are a few Excel tricks to get you started with how to use Excel.
And to all the Harry Potter fans out there If you're just starting out with Excel, there are a few basic commands that we suggest you become familiar with. These are things like:. For a deep dive on these basics, check out our comprehensive guide on How to Use Excel. Pivot Tables are used to reorganize data in a spreadsheet. They won't change the data that you have, but they can sum up values and compare different information in your spreadsheet, depending on what you'd like them to do. Let's take a look at an example. Let's say I want to take a look at how many people are in each house at Hogwarts.
You may be thinking that I don't have too much data, but for longer data sets, this will come in handy. Excel will automatically populate your Pivot Table, but you can always change around the order of the data. Then, you have four options to choose from. Since I want to count the number of students in each house, I'll go to the Pivot Table and drag the House column to both the Row Labels and the Values. This will sum up the number of students associated with each house. As you play around with your data, you might find you're constantly needing to add more rows and columns.
Sometimes, you may even need to add hundreds of rows. Doing this one-by-one would be super tedious. Luckily, there's always an easier way.
To add multiple rows or columns in a spreadsheet, highlight the same number of preexisting rows or columns that you want to add. Then, right-click and select "Insert. In the example below, I want to add an additional three rows. By highlighting three rows and then clicking insert, I'm able to add an additional three blank rows into my spreadsheet quickly and easily.
When you're looking at very large data sets, you don't usually need to be looking at every single row at the same time.
Sometimes, you only want to look at data that fit into certain criteria. That's where filters come in. Filters allow you to pare down your data to only look at certain rows at one time. In Excel, a filter can be added to each column in your data -- and from there, you can then choose which cells you want to view at once.
Let's take a look at the example below. Add a filter by clicking the Data tab and selecting "Filter. In my Harry Potter example, let's say I only want to see the students in Gryffindor. By selecting the Gryffindor filter, the other rows disappear.
Pro Tip: Copy and paste the values in the spreadsheet when a Filter is on to do additional analysis in another spreadsheet. Larger data sets tend to have duplicate content.
You may have a list of multiple contacts in a company and only want to see the number of companies you have. In situations like this, removing the duplicates comes in quite handy. To remove your duplicates, highlight the row or column that you want to remove duplicates of. Then, go to the Data tab, and select "Remove Duplicates" under Tools. A pop-up will appear to confirm which data you want to work with. Select "Remove Duplicates," and you're good to go. You can also use this feature to remove an entire row based on a duplicate column value.
So if you have three rows with Harry Potter's information and you only need to see one, then you can select the whole dataset and then remove duplicates based on email. Your resulting list will have only unique names without any duplicates. When you have low rows of data in your spreadsheet, you might decide you actually want to transform the items in one of those rows into columns or vice versa.
It would take a lot of time to copy and paste each individual header -- but what the transpose feature allows you to do is simply move your row data into columns, or the other way around. Start by highlighting the column that you want to transpose into rows. Right-click it, and then select "Copy. Right-click on the cell, and then select "Paste Special.
Tutorial 2: Formatting a Workbook. Tutorial 3: Working with Formulas and Functions. PART 5. Tutorial 1: Creating a Database. Tutorial 3: Maintaining and Querying a Database. PART 6.
Tutorial 1: Creating a Presentation. PART 7. Tutorial 1: Communicating with Outlook Ann Shaffer has contributed to several books about computers, including New Perspectives on Microsoft Word. She began a career in textbook publishing as a Development Editor for William C. Brown and is now a freelance technical editor and writer. Beverly B. Think of a spreadsheet as a collection of columns and rows that form a table.
Alphabetical letters are usually assigned to columns and numbers are usually assigned to rows. The point where a column and a row meet is called a cell. The address of a cell is given by the letter representing the column and the number representing a row. Let's illustrate this using the following image. We all deal with numbers in one way or the other. We all have daily expenses which we pay for from the monthly income that we earn.
For one to spend wisely, they will need to know their income vs. Microsoft Excel comes in handy when we want to record, analyze and store such numeric data. Where can I get Microsoft Excel? There are number of ways in which you can get Microsoft Excel. You can buy it from a hardware computer shop that also sells software. Microsoft Excel is part of the Microsoft Office suite of programs.
Alternatively, you can download it from the Microsoft website but you will have to buy the license key.
In this tutorial, we are going to cover the following topics. How to Open Microsoft Excel? Running Excel is not different from running any other Windows program. Click on start menu Point to all programs Point to Microsoft Excel Click on Microsoft Excel Alternatively, you can also open it from the start menu if it has been added there. You can also open it from the desktop shortcut if you have created one.
For this tutorial, we will be working with Windows 8. Follow the following steps to run Excel on Windows 8.
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Click on Microsoft Excel The following image shows you how to do this Understanding the Ribbon The ribbon provides shortcuts to commands in Excel. A command is an action that the user performs. An example of a command is creating a new document, printing a documenting, etc. The image below shows the ribbon used in Excel Ribbon components explained Ribbon start button - it is used to access commands i.